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Privacy Policy – Russell Lewis Photography

Last updated: 9th December 2025

Russell Lewis Photography (“I”, “me”, “my”) is committed to protecting and respecting your privacy. This Privacy Policy explains how I collect, use and safeguard any personal information you provide when using this website:
www.RussellLewisPhotography.co.uk

This policy is written in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. WHO I AM

Russell Lewis Photography
1 Twyning Street, Bromyard, Herefordshire, HR7 4BW, United Kingdom
Email: info@RussellLewisPhotography.co.uk

I am the data controller responsible for your personal data.

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2. WHAT INFORMATION I COLLECT

I may collect the following information:

  • Your name

  • Email address

  • Telephone number

  • Wedding or photography enquiry details

  • Any other personal information you voluntarily provide via contact forms, email or messaging

  • IP address and basic website usage data (via cookies – see Cookies section)​

 

3. HOW I USE YOUR INFORMATION

Your information is used only for legitimate business purposes, including:

  • Responding to enquiries

  • Providing photography services

  • Managing bookings and contracts

  • Delivering your images and galleries

  • Sending invoices and payment information

  • Fulfilling legal or accounting obligations

Your data is never sold or shared with third parties for marketing purposes.

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4. LEGAL BASIS FOR PROCESSING YOUR DATA

I collect and process your personal data under the following lawful bases:

  • Consent – when you submit an enquiry via my website

  • Contract – when I provide photography services to you

  • Legal obligation – for tax and accounting records

  • Legitimate interest – to run my business effectively and respond to enquiries

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5. HOW YOUR DATA IS STORED

Your personal information is stored securely via:

  • Password-protected email systems

  • Secure website hosting

  • Secure client gallery systems

  • Encrypted storage where applicable

I take reasonable technical and organisational measures to protect your data from loss, misuse, unauthorised access or disclosure.

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6. HOW LONG I KEEP YOUR DATA

I retain personal data only for as long as necessary:

  • Enquiry data: up to 12 months if no booking is made

  • Client data: up to 7 years for legal, accounting and tax purposes

  • Gallery access data: while your gallery remains active

You may request deletion of your data at any time (see Section 9).

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7. SHARING YOUR DATA

Your personal data will only be shared where necessary, for example:

  • Online gallery providers for image delivery

  • Accounting software for invoicing and records

  • Legal or regulatory authorities if required by law

All third-party service providers are required to handle your data securely and lawfully.

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8. COOKIES & WEBSITE TRACKING

This website uses cookies to improve user experience and analyse website traffic. Cookies may collect:

  • IP address

  • Browser type

  • Pages visited

  • Time spent on the website

You can control or disable cookies via your browser settings. Continued use of this site implies consent to cookie use.

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Analytics Cookies

This website uses analytics services such as Wix Analytics and Google Analytics to collect anonymous information about how visitors use the site. This may include pages visited, time spent on pages, browser type and general location. This information helps me understand how the website is used and allows me to improve its performance and content. All data collected is anonymised and used for statistical purposes only.

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9. YOUR DATA PROTECTION RIGHTS

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Request portability of your data

  • Withdraw consent at any time

To exercise any of these rights, please contact me using the details above.

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10. THIRD-PARTY LINKS

This website may contain links to other websites. I am not responsible for the privacy practices of those external sites. Please review their privacy policies separately.

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11. CHANGES TO THIS POLICY

This Privacy Policy may be updated occasionally to reflect changes in legislation or business practices. The latest version will always be posted on this page.

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12. HOW TO CONTACT ME

If you have any questions about this Privacy Policy or how your data is used, please contact:

Russell Lewis Photography
1 Twyning Street, Bromyard, Herefordshire, HR7 4BW
Email: info@RussellLewisPhotography.co.uk

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